2019 Election Security Subgrant Program

Municipalities: Get up to $1,200 to upgrade your technology, but act fast

The Wisconsin Elections Commission announced a $1.1 million grant program to help municipalities and counties upgrade office computer security for the 2020 elections.

“WEC’s goal is to make sure that every clerk has an up-to-date, secure computer and access to professional IT support,” said WEC Administrator Meagan Wolfe. “To do that, we will be offering grants of up to $1,200 to municipal and county election offices using part of the federal election security grants Wisconsin received.”

WEC Administrator Meagan Wolfe

Wisconsin clerks will have until November 15 to apply.

Please do not hesitate to contact us for assistance on getting the most value from your grant funds.

Background Information

Election officials use their computer workstations to:

  • access vital elections records in WisVote
  • correspond with voters
  • print reports containing voter data
  • generate letters
  • print labels
  • send absentee ballots by email
  • receive voter registration forms that contain personally identifiable information
  • and perform many other tasks that are critical to running elections

Because each of these workstations may access WisVote, the strength or weakness of any one workstation could affect the security of the entire state’s elections infrastructure and the public’s confidence in the integrity of Wisconsin elections.

To ensure Wisconsin remains safe, WisVote access will require the use of an up-to-date computer system beginning no later than January 28, 2020.

What can the funds be used for?

  1. Computer hardware and/or software to meet minimum security recommendations
  2. Professional IT support
  3. Travel and staff costs associated with Election Security training
See the chart below for more details (or view the PDF version).
Requirement Benchmark (Sample) Grant Allocation
Compliant Computer Hardware and Software New Computer with:
  • 14" monitor (or larger)
  • Intel Core i3 CPU (or better)
  • 1TB HDD or smaller SSD
  • 4 GB DDR4 RAM (or more)
  • Integrated Graphics & WiFi
  • Windows 10 64 bit (Home or Pro)
  • MS Office 365 (Standard or Business)
$600.00
Compliant OS (in lieu of new hardware) Windows 10 Pro $200.00
IT Support Managed support (proactive IT service) including:
  • Patch management for the OS, MS Office, and anti-virus software
  • Privileged access controls
  • Customer support (Mon-Fri minimum)
  • Available web filtering services
  • Available offsite backup management and restoration services
  • Available on-site support for additional fees
$500

Please don't hesitate to reach out

We provide IT support to many local governments and municipalities in Southern Wisconsin.

We’re well-versed in your specific government compliances and budgeting needs.

Don’t miss the deadline — MOUs must be submitted on or before November 15th, 2019. Please talk to us today to get the most value from your grant funds.

Key Dates

Below are some key dates related to the grant.

September 27, 2019

Grant Announcement Issued

Distribute grant announcement to each municipality and county.

On or before November 15, 2019

Executed MOUs Due

Jurisdictions return executed MOUs to the WEC agreeing to the terms of the grant.

November 29, 2019

Checks Issued

WEC issues grant checks to each jurisdiction as soon as completed MOU is returned and processed. All checks to be issued by deadline.

January 28, 2020

Deadline for Compliance

Grant recipients must be in compliance with the terms of the grant by this date. Jurisdictions must submit Grant Compliance Form to the WEC, no later than this date.

January 31, 2020

Compliance Check

WEC reviews Grant Compliance Forms and follow up.  Extensions granted at the discretion of the WEC.

September 30, 2020

Program End

Final completion deadline if an extension was granted.  Jurisdictions granted an extension must submit a final Grant Compliance Form. All unspent grant funds must be returned to the WEC.

How do jurisdictions apply?

The clerk of each jurisdiction must submit a signed Memorandum of Understanding (MOU) to the WEC no later than November 15, 2019.

The MOU is available on the WEC website. Simply complete the MOU and return a signed copy to the WEC.

Electronic versions of the MOU that contain a signature are acceptable and may be emailed to [email protected].

We'd love to help

We provide IT support to many local governments and municipalities in Southern Wisconsin.

We’re well-versed in your specific government compliances and budgeting needs.

Don’t miss the deadline — MOUs must be submitted on or before November 15th, 2019. Please talk to us today to get the most value from your grant funds.

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